Reporting Procedure

Early reporting of sexually inappropriate behavior facilitates the investigative process.  Prompt initiation of the investigation enhances the ability to identify witnesses and preserve evidence and protects against faltering memories occasioned by the passage of time.   For these reasons, employees are encouraged to report such behavior as soon as possible, and discouraged from waiting to cumulate offenses or the recurrence "one more time" of the offensive behavior.

The City of Mandeville does not require a fixed reporting time or deadline, however the sooner, the better is preferred, and immediate reporting is the ideal.   The initial report need only convey the occurrence of words or actions that are offensive and need not provide all details.   This report can be verbal (in person or via telephone) or in writing (letter, memo, email, text), and need not utilize a specific form.   Most importantly, the City does not require a rigid reporting protocol.

The report can be made to the employee's direct supervisor.   However, if the complaint involves the supervisor or, regardless of reason, the employee prefers to not involve that supervisor, the report can be made to any supervisor or director at the City of Mandeville or directly to the Human Resources Director.  Supervisory personnel receiving a report of sexually inappropriate behavior are required to immediately inform the Human Resources Director of the information provided.

Anonymous complaints are discouraged; however, if an anonymous complaint is submitted, it should contain as much detail as possible including the names of the accused and all witnesses, the locations, dates, times, and description of all behaviors experienced, and any previous reports of similar behavior to management.  Without this level of detail, the ability to conduct a thorough investigation may be impeded.